Pastoral care tool
Track every member. See who needs attention at a glance. Never let someone slip through the cracks again.
On the weight of shepherding
“They are keeping watch over your souls, as those who will have to give an account.”
Hebrews 13:17
The shift
Every line on the left is a real thing a pastor has said to me. Every line on the right is what Shepherd does about it.
Without Shepherd
With Shepherd
Who did I forget this week?
Color-coded cells surface who needs you today.
Did Adaobi come last Sunday? I think so?
Bulk-mark the roll in under a minute. Every Sunday on file.
The visitor from Easter — what was her name again?
Visitors queue automatically. Reach them before week three.
I keep meaning to call Mike but I never get to it.
Mike's score decays each week until you log a real conversation.
Are we growing? Quietly shrinking? Honestly I cannot tell.
Attendance trends, retention and churn at a glance.
I am the only one who knows who's struggling.
Tribe leaders see their own people. Load levels keep them sane.
The admin team's tasks are scattered, and they keep forgetting what they said they would do.
One pastoral kanban holds it all. WhatsApp pings them when work is assigned, due or going stale.
Someone shared a prayer request last Sunday. Was it Mary? Mark?
Prayer requests stay with the person who shared them. Mark them answered and keep a record of what God has done.
I forget to note things down because I cannot do it on my phone — or I jot it somewhere I will lose it.
Install it on your phone like a native app. Works offline, so the note lands where you will actually find it.
Features
Not another generic CRM. Every feature exists because a pastor needed it.
See who needs you, and never let anyone slip quietly through the cracks.
Bisi J.
Joined Sunday
Tunde M.
Brought by Sarah
Eniola O.
Needs first call
Dami A.
Almost slipping
New members and visitors automatically queue up by week so you reach them before they drift.
Peter K.
4 members
Faith J.
3 members
Ben W.
5 members
Assign every member to a tribe leader. Drag-and-drop to rebalance — every leader knows exactly who they shepherd.
Job interview Thursday
Mother in hospital
Wisdom for new house
✓ AnsweredCapture prayer requests from your people, mark them answered, and look back at what God has done.
A weekly view of how much each tribe leader is carrying, so you can spot burnout before it happens.
How it works
Each member is tracked across four categories. The scores combine to give you a clear picture of who needs your attention most.
How consistently they show up on Sundays
Their walk and spiritual development
General wellbeing - career, relationships, health
When you last had a meaningful conversation
Scores are weighted — Spiritual Growth (35%), Life (35%), Deep Convo (25%), Attendance (5%) — to determine where each member stands.
Attendance and deep convo scores drop by 1 each week since the last interaction. If you have not talked to someone in 5 weeks, their deep convo score hits zero. This keeps you honest about follow-ups.
Why this exists
I spent a large part of last year studying what Scripture says about pastoring. I searched through the words pastor, shepherd, elder, bishop, overseer, leader across spiritual texts. I wanted to understand what God actually expects of someone in this role.
What I found scared me. One verse kept coming back: “They are keeping watch over your souls, as those who will have to give an account” (Hebrews 13:17). When I appear before Jesus, I will have to give an account for each and every person placed under my care.
I remember once, while on the road going somewhere to minister, I had this thought in my spirit: I ought to be able to check on the state of the soul of each and every member and give an accurate account of how they are doing. Not a guess. Not a feeling. An actual, honest report.
And I realised I could not do that. I had no way of tracking it. No system. No record. Just my memory, which was already failing people. I would look around on Sunday and realise I had not spoken to someone in weeks. Or I would find out too late that someone was going through something and nobody reached out.
So I built Shepherd for myself. Just for my own congregation. And it worked. I could see, at a glance, who was slipping. Who I had not talked to. Who needed a call today.
Then I felt the Holy Spirit prompting me to push it out there for other pastors who might need the same thing. So here it is — built by a pastor who can code, for anyone carrying the weight of souls.
Every day without a system is another day someone might slip through the cracks. Start caring with clarity.
Free to start. No credit card required.